While the convenience of video teleconferencing and work scheduling software makes having meetings easier, you should not take that as an invitation to be casual about said meetings. Time, as they say, is money and your employees, clients and associates’ time should be treated with the utmost respect. This is why even the most casual of video conferences should have a clear agenda and itinerary.
If you have meetings that lack substance or a balanced and clear methodology to how you disseminate information, you will begin to lose authority. To keep you on track here is a list of things to consider when setting up a video conference using your business scheduling software:
- Is this worthy of a meeting? Some subjects need to be disseminated in long form meetings. Other subjects might be better shared in an email or casual phone call. Don’t be “the boy who cried important meeting.”
- Who should be involved at the meeting? Juggling different departments and different people within departments can be difficult. Before you invite someone to the meeting ask yourself, “Do they belong here?”
- How long should the meeting be? Figuring out how best to run through your agenda requires time management. Figure out exactly how long you need for your presentation and leave room for questions and comments.